Day of Coordinating at Mint Barrel Barn

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In addition to being an event manager, I also offer day of coordinating services for the Mint Barrel Barn. I offer two different coordinating packages which I have described below. 

PACKAGE A

Rehearsal 

I will be present at your rehearsal to line your wedding party up and make sure everyone is comfortable with knowing what to do for the big day! We will also go over any last minute details and answer any last minute questions that you might have.  

Final Walk-Through

 I will assist with your final walk-through to go over counts, layouts, vendor information and questions, and to go over your timeline (see below).  

Hours (Day of the Event) 

I will be at the venue around 7 am to start with some of the setup process. I will be there all day until the event is over and the venue is completely cleaned out (usually about 11:30 pm). 

 Timeline of Events 

Once you finalize and book your vendors, I will get in contact with them, look at the questionnaire sent to you from Mint Barrel Barn, and more than likely compose a few more questions for you in order to create a detailed timeline of events for the rehearsal and day of your event. This process is usually started about 2 months prior to your event. I will then send the timeline to you for review and once everything is finalized, I will send it to all of your vendors and anyone else who needs it to ensure we are all on the same page for your special day! Ideally, I would like to send this timeline out at least one week in advance. If on the day of the event, I find that we are running behind schedule, for example, your hair and makeup is taking longer than expected, then it would be my job to get everyone back on track. My goal for you is to not worry about a single thing! 

 Point of Contact

 I will be the point of contact for all of your vendors. If you have questions for them, you can send them all to me and I will reach out to each one of them. If I have questions, I may reach out to them myself without having to bother you! This goes both ways; if they have questions they can reach out to me from this point forward. I will send an email to each one of them letting them know this, as well as giving them all of my contact information.   

Vendor Arrivals and Set Up 

The day of your event, I will greet each vendor and direct them as to where they will be setting up. If there are any special requests or requirements, I will be sure to relay that information and confirm they are executed.   

Extras

 I am sure as we approach your big day, and on your big day, there will be other things that I can assist with. My job is to handle any potential problems that arise without you ever even knowing they existed! I want you, your family, and your friends to enjoy the day worry free and participate in being "guests" rather than feeling like "event staff".

PACKAGE B

Decor

The Mint Barrel Barn does set up and tear down of your tables and chairs, but as your day-of-coordinator, I will also set up your decor in the morning and tear it down at the end of the night. I may ask for photos or descriptions of how you would like things set up if you are wanting things done a specific way. We may even be able to go over this information as part of your final "walk through" or phone call. Whichever is easiest for you!

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If you are interested in my services, or if you have any questions, please feel free to reach out! I would love to be a part of your special day!